Expanded Learning Opportunities Program (ELO-P)

Software for after-school, intersessions and summer programs enrollment and management


Expanded Learning Opportunities ActivityHero helps districts and schools operate and manage their out-of-school programs from start to finish:

  • Present available programs to families, including dates, hours, real-time availability
  • Collect student applications to collect their profile information and determine program eligibility. Or import enrollments from Excel, Google Sheets, or the school SIS systems
  • Make it easy for families to register for multiple programs with one account
  • Provide roster access and online attendance to after-school teachers or contractors
  • Track attendance by school, class and other filters
  • Send class updates to the enrolled families
  • Be prepared for audits and compliance

District CTOs say “it’s an after-school SIS” and see how it can handle community partners or payments that aren’t part of the typical SIS. A variety of workflows are available to serve the needs of your Expanded Learning Opportunities Program, including:

  • Programs staffed by the district or by contractors/vendors
  • Free, sliding scale or paid programs
  • Single sign-on using Google, Apple, school SIS systems such as Aeries & others

Districts looking to expand ELO-P offerings can utilize ActivityHero’s extensive database of community partners:

  • Find additional third-party providers who meet ELO-P requirements
  • Offer programs on-site at school or off-campus

Learn how ActivityHero can provide time-saving solutions for your Expanded Learning Opportunities Program. 




FAQs

What are the ELO-P Program Requirements?

The California Department of Education (CDE) has identified specific requirements for districts implementing Extended Learning Opportunities Programs. These requirements are:

  • On schooldays, the program must provide no less than nine hours of combined instructional time, recess, meals, and expanded learning opportunities per instructional day.
  • For at least 30 nonschooldays, the program must provide no less than nine hours of combined instructional time, recess, meals, and expanded learning opportunities per instructional day.
  • The program must offer enrichment opportunities that engage students and that are based on student interests.
  • The program must be offered to all students in Transitional Kindergarten through Grade 6 who are English Language learners, foster/homeless youth, or those who qualify for free/reduced meals.
  • Local educational agencies may charge pupil fees for expanded learning opportunity programs.
  • Local educational agencies are encouraged to collaborate with community-based organizations and childcare providers.

Can ELO Program funding be used to fund an off-site program opportunity?

Yes. ELO Program funding can be used to provide program access for pupils at off-site locations. In doing so, LEAs must ensure that all transportation requirements are met. The ELO Program does not require the submission of an off-site form.


Where can I find ELO-P vendors to come to my school or for off-site instruction?

ActivityHero has a database of over 55,000 community vendors and can work with your district to find appropriate ELO-P vendors for your needs.


Do we need to track attendance?

Local Educational Agencies (LEAs) are encouraged to track pupil attendance.


What happens to funds not spent in the fiscal year?

The expenditure deadline for 2021–22 and 2022–23 funding is June 30, 2024. LEAs will be required to submit an expenditure report to the CDE for 2021–22 and 2022–23 ELO Program funds after the expenditure deadline for each fiscal year. Unexpended and unencumbered funds will be due back to the state at that time.

Commencing with the 2023–24 fiscal year, funds do not have an expenditure deadline and carryover funding is permissible. Beginning in 2023–24, the ELO Program will be included in the LEA’s annual audit, and failure to meet certain program requirements will result in an audit finding and funding may be due back to the State.

All funds, including carryover funding, must be spent on ELO Program services. ELO Program funding can only be used for ELO Program-related expenses.


What is a Expanded Learning Opportunities Program Plan Guide?

ELO-P requires a program plan by each Local Educational Agency (LEA) that receives an ELO-P funding. The program plan needs to be approved by the LEA’s Governing Board in a public meeting and posted on the LEA’s website. This ELO-P Program Plan Template is provided by the CDE to prepare a program plan.CDE ELO-P Program Plan Guide - produced to assist local educational agencies with planning for the ELO-P.


Where can I learn more about CDE ELO-P?

See the CDE ELO-P Webpage and detailed CDE ELO-P FAQ’s


How can I learn more about ActivityHero?

ActivityHero has been a source for after-school, summer, and non-school day learning programs since 2012 and provides secure registration, payment, attendance and reporting systems. Students from over 2,400 cities have enrolled in an enrichment program on ActivityHero in the past year. To learn more, complete the form above.

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